11. Connect Your Sympa With Other Systems
Well planned integrations enable you to avoid the need to log into multiple locations. They also help to make sure that there are no mistakes in the information that is used in all the necessary processes and functions. It is Sympa’s philosophy that integrations are a logical part of the modern IT infrastructure and that they can be utilised to maintain HR-data.
Ensure efficient cooperation
Collaboration between multiple experts
The success of connector implementation hinges on the involvement of many experts, emphasising the need for a well-timed start and clear communication about upcoming tasks.
It’s crucial to engage with third-party system providers and your own organisation’s experts right from the beginning of the onboarding process. This early engagement ensures that the best experts are available when needed, helping to align schedules and expectations.
Responsibilities
Sympa’s role: We will handle the specification the connector, along with creating the necessary documentation and both implementing and performing technical tests between Sympa and the appointed interface or server.
Third-party system provider’s role: They are responsible for the implementation and for conducting tests between their system and the appointed interface or server.
Your role as the customer: You will coordinate the collaboration with third-party system providers and set up a schedule for the integration workshops. Most of the connector implementations will include one joint workshop, scheduled when the needed Sympa work packages and Sympa setup are ready.
Implementing Integrations
The integrations included in your Sympa Onboarding project are outlined in your Sympa agreement. We utilise different implementation methods depending on the type of integration. Let’s explore the details and options for each of these integrations!
Connectors
Connectors facilitate seamless data transfer between Sympa and other key systems you use, enhancing the overall efficiency of your HR processes. Connectors are pre-specified integrations designed with a standard structure to streamline and simplify the implementation process.
A specific connector is the eSign connector, designed for electronically signing contracts, streamlining your document management process.
Custom integrations
Custom integrations are deployed using methodologies akin to those for connectors. However, the specifications may not adhere to a pre-established data structure or technical format. Instead, the specifics are determined during a workshop, considering the constraints outlined in the onboarding scope and other pertinent documentation.
Data change export
Whether you choose to implement connectors or not, there will still be numerous instances where you’ll need to update employment changes. To keep your data consistent and synchronised across different systems, the data change export feature can be a valuable tool.
Connector implementation
To view the picture in full-screen mode, I recommend right-clicking on the image and selecting “Open image in new tab”or “Open link in new window.” This will allow you to see the details more clearly.
For most of the connectors, we follow the steps outlined in the accompanying image. However, some connectors are designed so efficiently that we can bypass the workshop altogether, streamlining the specification process with just a few straightforward questions.
eSign connector
The eSign Connector allows you to integrate electronic signing capabilities using third-party eSign vendors. This means you can create employment contracts directly in Sympa, which are then automatically sent to your chosen eSign provider for the electronic signing process.
Setting up the eSign connector is straightforward and doesn’t require a workshop. Just a few simple questions answered with the support of your eSign provider, and we’ll be all set to test out the electronic signing functionality.
Custom Integrations
Data change export
The ‘Data change export’ feature in Sympa effortlessly gathers all new or modified data and whisks it off to an SFTP server, making your workflow smoother. The files it generates cover all changes and recent entries made in your Sympa, acting like a dynamic ‘to-do’ list for your HR tasks. So, whether you’re updating Talent Management, Identity Management systems, or Payroll, we’ve got you covered, ensuring your data stays up-to-date wherever it’s needed.
During the onboarding journey, you have the option to either activate or not activate the Data change export feature.
Expanding Your HR Ecosystem with Sympa
If you're ever interested in linking Sympa with other systems, just log in to the Sympa Marketplace after your onboarding is complete. It's the perfect place for expanding and enhancing your Sympa experience. With Sympa, you have access to a wide array of connectors to choose from.
Things to consider
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CONNECTIVITY PREPARATIONS >
INTEGRATION PREPARATION (per integration)
- Contact your third-party system providers: Reach out to identify their key contact person, check their availability, and discuss other important aspects for the connector implementation. It’s also vital to establish and agree on the costs they will charge for their part in the integration.
- Engage with HR process experts: Coordinate with internal experts who specialise in HR processes. Establish how you’ll collaborate throughout the process. For instance, involving a payroll expert is critical for the payroll connector implementation. Their expertise ensures the smooth flow of necessary information within the integration process, making their role integral to the project’s success.
- Consider Activating the Data Change Export: Decide whether to activate this feature based on your needs. If you choose not to activate the data change export, it can be requested post-onboarding (additional charges apply according to the current price list).
